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Administrative Restructuring

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Administrative Restructuring Empty Administrative Restructuring

Post  Oden Fri Aug 29, 2014 6:51 pm

1.  We are restructuring the club's Administrative Offices.  The past few years we have had the recurring situation of a circle of friends leading the club.  This however is not a sustainable form of leadership due to the circle leaving simultaneously around the same time.  This was seen twice in the past 8 years, first with Tim/Hokieknight's apartment leaving, and second in our current situation where our current look to leaders are now leaving within the same year.

2.  The basis for this structure is a modified form of the staff structure found in US Army FM 101-5.  The Offices presented are equal offices that are to work collaboratively, not hierarchically.  As far as the university is concerned we will still have the required positions, they will simply refer to the Offices' staff officer.  By creating the Offices this minimizes the duties each officer must do.  This will in turn offer significantly more authority on each set of duties.  Along with more authority, this gives a direct line of responsibility and a clear person at fault when a mission goes sour.  Each office must either be present or have an appointed member to take care of relative duties during events.

3.  ADMINISTRATION:

Commanding Officer (CO), The President
The CO essentially presides over the Staff.  The ultimate Go / No Go is left up to the CO.  Decisions on how to perform an operation is left up to the Staff, while the CO may give suggestions.  The CO is responsible for authenticating and approving operations, as well as setting deadlines for them.

Executive Officer (XO), The Vice President
The XO is responsible for the Staff's proper execution.  It is the XO's responsibility to ensure collaboration, communication, and execution among staff members.  If the staff cannot divide tasks among themselves, or otherwise devoid of participating in assigned tasks, it is the XO's responsibility to ensure that Office performs its duties.

STAFF:
The Office of the S-1, The Personnel Officer, The Secretary
The S-1 is responsible for the accountability of each member during operations.  It is this Office's responsibility to also ensure proper documentation and records of attending members.  

The Office of the S-2, The Safety Officer
The S-2 is responsible for ensuring the safety of all members during operations.  This Office is responsible for enforcing safety protocol such as eye wear and FPS limits, as well as the Safety Briefing prior to games.

The Office of the S-3, The Operations Officer
The S-3 is responsible for finding and setting up Club events.  This includes setting up weekly games, club trips, as well as the execution PR events.  This Office is responsible for setting up rides, places to stay, as well as organizing at the event.  These events exclude personal and group trips that are otherwise not officially sanctioned by the Club.  Members who wish to participate in outside events are welcome to, but will not have the logistic support of the Staff.

The Office of the S-4, The Supply Officer, The Treasurer
The S-4 is responsible for setting up, organizing, and executing Club orders.  These include bulk part orders, BB orders, as well as any funds involved with the Club.  This Office is also responsible for procuring any necessary supplies for operations as well such as food and consumables.  Personal and other group orders that are otherwise not officially sanctioned by the Club will not be the responsibility of this Office.  Members and groups who wish to submit orders on their own are welcome to do so, but will not have the support of the Staff.

The Office of the S-5, The Public Relations Officer
The S-5 is responsible for the maintenance and promotion of the Club's public image.  These include the ACVT Forums, ACVT Facebook page, and associated websites. This Office is also responsible for finding, setting up, organizing, and executing PR events, in collaboration with the S-3 and S-4.

4.  In an effort to sustain and otherwise help the administration along, assistants may be recruited.  Also, all positions assigned via club election.  Office incumbents are allowed to run for reelection, however are not allowed to win with opposition.  Positions for this coming year will be filled via application and appointment.  When applications open, all members are encouraged to apply.  Applications will open on Monday September 1st, 2014 and close on Friday September 12th.  In order to apply please post on this thread.

5.  These adjustments will take place once all positions are filled.  Until then all operations will continue as previously executed.  Any questions, concerns, or comments maybe posted on this thread.  Any thoughts brought to light out of this thread maybe disregarded (via person, PM, or Facebook)


Last edited by Oden on Mon Sep 15, 2014 11:39 pm; edited 2 times in total
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Post  Oden Sat Aug 30, 2014 8:57 pm

Applications will open on Monday September 1st, 2014 and close on Friday September 12th.  In order to apply please post on this thread.
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Post  Kothra Wed Sep 10, 2014 4:20 pm

So what exactly do I do for application?
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Post  Oden Wed Sep 10, 2014 11:37 pm

Just post here with the position you think you'd do best at. If there are no conflicts you'll likely get it. If there are, then we'll decide the next staff meeting.
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Post  Kothra Thu Sep 11, 2014 12:15 am

Well, I'm applying for the position Safety Officer then.
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Post  Frothy Fri Sep 12, 2014 10:36 pm

I would like to ASSIST in S-3 operations for events. (eg. Weather updates, mapping, and other activities)
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